Office Manager – Digital Nova Scotia – Leading Digital Industry

Office Manager

OFFICE MANAGER

Duties, responsibilities and tasks of the employee, in the role of the OFFICE MANAGER are as follows:

In this role, the Employee will be responsible for supporting the Manager, Human Resources, the Manager, Finance and the smooth running of the Halifax office.

Location: CloudKettle Head Office, Halifax, NS.

Responsibilities

Human Resources:

  • Assist with scheduling interviews
  • Assist with screening candidates
  • Maintain employee files
  • Assist with onboarding new employees
  • Assist with the organization of social events and employee awards
  • Assist with payroll processing

Office Management:

  • Order and keep inventory of all necessary office supplies
  • Shipping and receiving materials as required
  • Liaise with building maintenance and cleaning company for service requests
  • Assist with the planning and execution of event logistics including accommodation, travel, and menus where applicable.
  • Provide administrative support to HR and Finance

Finance & Accounting

  • Assist with processing accounts payable transactions
  • Assist with generating customer invoices
  • Assist with reconciling accounts
  • Assist with accounting transactions

Other duties as required

Qualifications

  • Pursuing a post-secondary education or diploma in business or office administration and previous experience in bookkeeping and general office procedures will be a strong asset.
  • Experience with Xero or Quickbooks online would be an asset.
  • Experience with ADP WorkforceNow or other HRIS systems is an asset.
  • Must be proficient in the use of computers and related software (ie. Microsoft Office, G-Suite)
  • Ability to communicate effectively both orally and in writing
  • Have high attention to detail.
  • Able to work well in a team environment.
  • Time management is essential as well as being able to prioritize and multitask.

Benefits

  • The opportunity to work at a fast-scaling organization servicing some of the largest and most exciting companies in the world
  • Subsidized career training, including coverage of certification tests
  • A flat and modern work-culture
  • Group Insurance
  • Competitive salary
  • Flexible work environment
  • Company RRSP plan
  • Medical and dental benefits
  • Enjoy 3 full weeks off during the holidays, paid.
  • Then, enjoy 3 weeks of annual vacation. That’s six weeks total for those keeping track.
  • And 5 personal days to use for mental health, sick, family emergency, etc.
  • We value giving back to our community – you get 20 hours of dedicated volunteer work