Office Coordinator
We’re Forward Creative – a team of passionate changemakers and innovators who believe in the power of creativity, diversity and collaboration. Rooted in the vibrant community of Atlantic Canada, we’re a full service creative agency, delivering solutions for businesses and organisations to overcome challenges, unlock potential, and achieve lasting success.
If you’re a bold, passionate individual who thrives on solving problems, craves innovation, and is committed to building a brighter future for our communities, then you belong at Forward Creative.
We’re looking for the trailblazers, the visionaries, and the doers who are driven to make a real difference in the world.
As the Office Coordinator at Forward Creative, you will be managing day to day operations of our executives. Your role is to manage a blend of personal and business responsibilities, ensuring that schedules are coordinated, emails are responded to promptly, and the company remains organised and efficient. You will be the go-to person for managing priorities, keeping track of ongoing projects, and making sure you enhance the value of our projects and services.
Key Responsibilities:
- Email Management: Regularly check, sort, and respond to emails internally and on behalf of the executives, ensuring prompt and professional communication.
- Schedule Coordination: Manage and coordinate the daily, weekly, and monthly schedules, including meetings, appointments, and events for both personal and business needs.
- Prioritization & Organization: Keep the company and its executives organised by prioritising tasks, managing calendars, and ensuring deadlines are met.
- Communication: Act as a liaison between the executives and internal/external stakeholders, maintaining clear and effective communication channels.
- Task Management: Assist with managing ongoing projects, tracking progress, and following up on action items to ensure successful completion.
- Personal Support: Provide personal administrative support as needed, including managing personal schedules, coordinating travel, and handling ad-hoc requests.
Qualifications:
- Experience: Previous experience in an Office Coordinator role, preferably within a creative – business development or fast-paced environment.
- Skills: Exceptional organisational and time management skills, with the ability to multitask and prioritise effectively.
- Communication: Strong written and verbal communication skills, with a professional demeanour.
- Tech Savvy: Proficiency in Monday.com, Asana, Google Workspace, Microsoft Office, and other relevant tools for scheduling and task management.
- Attention to Detail: Keen eye for detail, ensuring accuracy and completeness in all tasks.
- Discretion: Ability to handle sensitive information with confidentiality and discretion.
- Ownership: Demonstrates strong ownership of tasks, deliverables, and overall responsibilities, consistently taking initiative to ensure that work is completed accurately, on time and based on the executives expectations. Shows a commitment to making the lives of the executives and the company easier by proactively managing challenges and finding solutions.
We are a growing team with opportunity for growth. Be part of a Collaborative & Supportive Environment.
Work Arrangement: Fully Remote Work, Must be Based in Halifax, NS (Occasional in-office may occur).
Join Forward Creative Today!
We are committed to providing an inclusive and accessible application process for all candidates. If you require any accommodations to participate in our application process, please reach out to us at careers@forwardcreative.ca. We are here to assist you and ensure that you have the best possible experience.