Finance & Administration Lead – Digital Nova Scotia – Leading Digital Industry

Finance & Administration Lead

Located in Halifax with the option to work from home.

We’re looking for a Finance & Administration Lead to join our early-stage organization. Tribe Network launched in early 2021, thus this person must be comfortable with setting up processes and systems from the ground up. As the Finance & Admin Lead, you will be the main point of contact for any accounting, bookkeeping and financial program administration pieces to support the Black Startup Project and other Tribe Programs.

The successful Finance & Administration Lead is someone who has exemplary organizational skills, is a critical thinker and is a creative problem solver. As a key team member, you will ensure financial processes, policies and systems are set up in a way to support the organization in building Canada’s BIPOC Entrepreneurship & Innovation Hub, to support entrepreneurs, leaders, and companies to co-create more inclusive entrepreneurship & innovation community.

What you’ll do

Responsibilities

Bookkeeping & Administration

  • Track, maintain and forecast project budgets for the Black Startup Project and other programs (where applicable)
  • Maintain and prepare ACOA claims in collaboration with the COO
  • Maintain online and electronic filing systems for all accounting documents
  • Create, reconcile and prepare bank statements and annual financial statements
  • Prepare, and present quarterly budget reports as needed
  • Create and reconcile all filing/payments as required by CRA
  • Full cycle accounting including payables, receivables and invoicing, general ledger entries, reconciliations (bank, credit cards, Stripe, Paypal)
  • Assist with annual audit preparation and liaison with external auditors
  • Other duties as required

Program Coordination

  • Create and maintain budgets and accounting processes for programs, events and initiatives
  • Create, maintain and file important documents such as reports, meeting notes, emails, letters and important office forms.
  • Oversee, organize and coordinate with service vendors, order office supplies, restock supplies, order office equipment and support with onboarding new employees.
  • Assist other team members in programming logistics and administration items relating to entrepreneur/client tracking and evaluation.

What you’ll need

Qualifications

  • Minimum of two years of full-cycle accounting experience
  • Solid knowledge of bookkeeping and generally accepted accounting principles
  • Experience with Dext and QBO is a definite asset
  • Excellent computer skills and proficiency with Google Workplace Suite of tools (E.g. Google Docs, Sheets or equivalent)
  • Experience using cloud-based tools such as Google Workplace
  • Excellent multitasking and time-management skills
  • Ability to prioritize tasks and consistently produce high-quality work while meeting deadlines
  • Ability to analyze and problem solve
  • Exceptional organization skills and attention to detail
  • Solid communication skills with the ability to communicate effectively
  • Personable and able to work actively with a team
  • Post-secondary degree or diploma in business/accounting is an asset

Here are some other skills that would be a bonus

  • Experience using a CRM, Airtable, and Notion
  • Knowledge of accounting standards for not-for-profits
  • Experience with processing government claims (E.g. Federal Government & Provincial Government)

We’re looking for

Core Skills

  • Program Management
  • Spreadsheets
  • Accounting
  • Administraion
  • Finance
  • Organizational Skills
  • Support

A little bit about us

Tribe Network

Tribe Network is an Entrepreneurship & Innovation Hub- we are a community of Black, Indigenous and People of Colour pursuing entrepreneurship and innovation in Canada.

We partner with people, organizations and enterprises that share our mission of improving the well-being of Black, Indigenous and People of Colour through entrepreneurship & innovation.

Our goal is to support BIPOC access to employment, education, and training and a network that provides them with the knowledge, skills, and agency they need to thrive in an ever-changing world.

Are you interested?

Work With Us

We are a passionate, adaptable team who are helping make a more inclusive, diverse, equitable and accessible entrepreneurship & innovation ecosystem a reality. Our belief is that a strong commitment to diversity, equity and inclusion enables us to truly make the economic opportunity a reality for everyone. We strongly encourage applications from Indigenous/Mi’kmaq peoples, African Nova Scotians, Black Canadians, newcomers, racialized people, people with disabilities, people from gender and sexually diverse communities and/or people with intersectional identities. If comfortable, we encourage you to self-identify in your cover letter or resume.

Core Values

  • Lead with Love
  • Nurture Community
  • Demonstrate Inclusive Leadership
  • PracticeCreativity

Other Benefits

  • Full-time position. Salary: $50,000-60,000 / year, 1 year contract with the possibility for extension.
  • Robust Health Benefits Package with HSA
  • Paid vacation time & Flex Time

Interview Process

  • Zoom Screening with Sally Ng, Chief Operating Officer
  • Remote panel interview with Tribe Team Members and Advisors (2-3 Interviewers) to talk about experiences and cultural alignment. A mini project which would require 30-60minutes of preparation time may be required for this portion of the interview.
  • Conduct references
  • Offer

Other Info

  • Start Date: End of May, beginning of June ideally.